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Velan provides professional HOA bookkeeping and accounting services that help associations manage dues, expenses, reconciliations, budgets, financial statements, and monthly reporting.Our HOA accounting and bookkeeping services help maintain accurate records, promote financial transparency, and reduce the administrative burden on board members and property managers. From routine homeowners association bookkeeping to cleanup and catch-up work, we provide reliable support for associations across the USA.
Accurate bookkeeping makes HOA financial management simpler and gives boards a clearer view of their association's finances. Maintaining your books in an orderly manner will allow associations to monitor their cash flow, oversee expenses, prepare budgets, and know exactly where they stand financially.
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We offer HOA accounting and bookkeeping services that include general ledger management, cash flow management, board reporting, financial recordkeeping, and day-to-day accounting duties that assist maintain association finances accurate and structured.
| Who | Why They Need It |
|---|---|
| Large Communities | Communities with 50+ units may handle transaction volumes that can overwhelm volunteer boards. |
| Complex Finances | Communities with multiple revenue streams, commercial spaces, or large capital projects need specialized financial tracking. |
| Inexperienced Boards | Volunteer boards without accounting experience may struggle with ledgers, bank reconciliations, and tax filings. |
| Disorganized Records | Communities with financial errors, late vendor payments, or missing documentation benefit from professional bookkeeping. |
| Fraud Prevention | An independent third party can help separate financial duties and reduce the risk of misused funds. |
| Who | Why It Can Work |
|---|---|
| Small Associations | Communities with fewer than 50 units and simple budgets can often manage finances with dedicated HOA software. |
| Engaged Volunteers | Boards with members who have accounting experience and consistent time available may manage bookkeeping internally. |
| Tight Budgets | Associations looking to reduce costs may choose to keep bookkeeping in-house rather than outsource it. |
Supports fund tracking, assessment billing, reconciliations, financial statements, and community operations.
Combines property finances, reporting, payments, and portfolio-level workflows in one platform.
Helps associations handle dues, collections, payments, financial records, and resident-related processes.
Provides financial tools alongside payments, reporting, document management, and community communication.
Offers core bookkeeping, bank feeds, reconciliations, reporting, and expense tracking, with additional setup for association-specific needs.
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Outsourcing your HOA bookkeeping to Velan helps keep your finances accurate, organized, secure, and easy to review while reducing the workload for your board and management team.
We maintain your financial records accurate and organized to make report preparation, audit management, and tax-related tasks easier.
We track dues and balances from homeowners to help your organization monitor late payments and maintain accurate accounts receivable records.
Clear financial reports help board members understand incomes, expenses, budgets, and balances of accounts. These organized records also make it easy to discuss vital financial information with homeowners.
Outsourcing can cost less than hiring a full-time accountant. You pay for the bookkeeping support your association needs without the added cost of salaries, benefits, and other employee expenses.
As your HOA grows, your bookkeeping needs may increase. Our flexible support can adjust to changes in the number of units, transactions, vendors, and reporting requirements.
We help maintain organized financial records and reports to support your association's accounting needs. For state-specific requirements, such as HOA reserve fund accounting requirements by state, we work within the guidelines provided by your association's accounting or legal professionals.
We use secure processes to protect sensitive HOA financial and homeowner information. Our ISO 27001 certified processes help support controlled access and secure information handling.
Our accounting process for HOA will provide full financial clarity, accuracy on a monthly basis, and open reporting of the boards and homeowners
We collect essential HOA documents, including governing documents, bank records, prior financial statements, vendor information, and access to your current accounting or HOA management software.
We review your existing financial records, enter historical transactions, identify missing information, classify historical entries, and establish or update your chart of accounts as needed.
We reconcile all association accounts, identify and correct discrepancies, organize historical transactions, and record necessary adjusting journal entries to restore accurate and reliable financial records.
We provide ongoing monthly bookkeeping, account reconciliations, financial reporting, and periodic financial reviews to help ensure your HOA’s books remain accurate, current, and well organized.
We assist with annual budget preparation, reserve fund planning, forecasting, and fund allocation to help your HOA maintain financial stability and support the community’s long-term needs.
We prepare clear monthly financial statements, dashboards, board packets, and owner-friendly summaries that provide a straightforward view of your HOA’s income, expenses, account balances, and reserve activity.
Velan follows an established information security framework to protect HOA financial and homeowner data. Our ISO 27001 practices support controlled access, secure information handling, and safeguards designed to reduce security risks.
Velan follows an established information security framework to protect HOA financial and homeowner data. Our ISO 27001 practices support controlled access, secure information handling, and safeguards designed to reduce security risks.
Are you seeking an experienced bookkeeping service provider for your HOA Financial Reporting? Look no further!
We ensure all written reports are clear, detailed and comprehensible.
We also strive to finalize all the financial reports and payments before the set time.
Our services for community association accounting are affordable, ensuring that you do not spend a lot of money while getting the best quality services.
We offer customized packages tailored to your HOA’s financial needs.
We communicate with you daily and provide you with daily/weekly reports.
Protecting your association's financial information is among the priorities considering the greatest security measures are in place.
The team at GMB is always ready to assist with any queries.
HOA bookkeeping pricing depends on the number of units, transaction volume, reporting frequency, and the specific services required. At Velan, HOA bookkeeper rates start at $10/unit/month, with final pricing based on unit count, transaction volume, and reporting requirements. Services can include transaction recording, account reconciliation, expense tracking, dues tracking, and financial reporting. The right pricing model depends on the association's accounting workload and the level of support required. A plan that is tailor-made can be much more useful than paying for HOA services you don't need.
| Pricing Model | Best For | Common Services |
|---|---|---|
| Hourly | Small HOAs with limited transactions | Transaction recording, bank reconciliation, dues tracking, basic bookkeeping |
| Monthly | HOAs with recurring bookkeeping needs | AP/AR, reconciliations, financial statements, expense tracking, budget support |
| Annual | Larger or more complex HOAs | Multi-fund accounting, reserve tracking, detailed reporting, year-end support |
Velan have provided bookkeeping, property management and office management services for my US & UK...
Read moreI have been very happy with Velan Bookkeeping Services. I have a real estate brokerage and in my 7 years in...
Read moreWe've been using Velan Bookkeeping for approximately 10 years and have been very happy with their service...
Read moreFantastic service - the work is very well done, they have fast turn around times, I really appreciate the lack of monthly minimums...
Read moreWe have been working with Velan for over a year now, and appreciate their work. They have worked through some challenges with us...
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