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Bookkeeping for Medical Practices: 5 Tips for Success

Posted on 23/02/2024

Successful medical practice bookkeeping requires the best resources and focusing on the right tasks. Five tips for complete and accurate bookkeeping for medical practices:

  • Utilize technology efficiently.
  • Include automation
  • Assess office staffing needs
  • Outsource when necessary.
  • Track profit and loss realistically

Optimize Tech Use:

Using technology for medical bookkeeping is beneficial. With the right software, healthcare practice management can automate tedious tasks and free up time and resources for other projects.

A good bookkeeping system keeps track of important documents and accounts receivable and provides data quickly. Technology can also provide accurate financial records and make reconciling balances and preparing financial statements faster.

With cloud storage, medical practices can securely store documents and records without office space. A secure internet connection lets your staff update files in real-time from anywhere.

Cloud storage is safer than on-site digital storage, reducing the risk of data breaches or accidental deletion. Cloud storage is usually cheaper and more scalable as your practice’s needs change.

Automation Incorporates:

Automated electronic invoice scheduling saves time. It also reduces the need for manual invoice and statement printing. The medical practice should also consider autopay for regular invoices.

  • Electronic billing also helps.
  • Decrease errors
  • Ensure prompt payments
  • Cut manual labour costs

Automated billing systems help providers track payments and income, allowing them to set realistic revenue goals. Tracking payment data and trends helps medical practices understand their financial performance and optimize operations to meet goals.

Credit and payment terms can help manage cash flow, another smart financial move. For instance, if the bill has a net 45-day payment term, you can pay payroll and rent first and the bill later.

Examine Office Staffing Needs:

When choosing a medical practice bookkeeping method, weigh the cost and benefit. Consider a full-time, well-trained employee with the right equipment on-site. Compare that to physician practice management company partnership fees. Cost savings from automated scheduling and electronic billing can be significant, but providers must determine which option will yield the most returns.

Read More: Tips for Dental Bookkeeping Services

Consider these factors when choosing an employee or PPMC:

  • New-hire training time
  • Administrative time spent by current employees
  • Extra equipment or software costs

Skill and Experience:

Technology investments can save money over time but require large upfront investments. PPMCs have trained staff and the technology to handle medical bookkeeping, so partnering with them can reduce upfront costs.

Use outside sources when needed.

Outsourcing accounting, bookkeeping, and medical billing to professionals benefits medical practices. Practice management consulting can help run a clinic successfully. Management services organization (MSO) professionals can handle daily and monthly transactions. They can also handle tax-time documentation and delivery to a CPA.

The PPMC professionals’ preparation saves CPAs time on tax filing.

Medical practices benefit from cash accounting, which PPMC staff can handle well.
Professionals can streamline reporting by collecting data from multiple sources. Outsourcing these services lets doctors focus on patients instead of accounting and bookkeeping.

Realistically Track Profit and Loss:

Your medical practice’s financial health must be monitored to succeed. Regular profit & loss (P&L) statements provide an accurate financial picture of the practice. This can reveal where money is spent.

  • Where are they overspending or underperforming?
  • How to best allocate departmental resources
  • Budgeting and financial projections

Reviewing past P&L statements can also help identify spending trends to improve financial decisions and investments. Monitor this information with a monthly budget-to-actual report.


Our Bookkeeping Experts are here to help.

Topics: Tech Tips




About the Author:

Pramod has over 11 years of experience relating to finance and accounts in diversified industries. He is an expert in resource and process optimization resulting in greater operational efficiencies.

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