MYOB Tips & Tricks Most Users Don’t Know About

Unleash Advanced Features for Power Users

About MYOB The team at MYOB is providing the best made-in-Australia accounting software to hundreds of thousands of businesses, including small to medium enterprises, throughout Australia and New Zealand, as well as users further afield across Asia and the Pacific. People like it because it’s simple, easy to use, and has a lot of features. Beyond basic invoicing, payroll and reporting, however, are many useful but less known features that can save users time, enhance accuracy and streamline accounting practices.

Whether you’re a die-hard MYOB user or just dipping your toes into the accounting software for the first time, we’re confident you’ll find something here that improves the way you work—from exciting new features to little-known power user tips.

Use Keyboard Shortcuts to Save Time

Most people use their mouse to work in MYOB, but by knowing a few keyboard shortcuts, you can speed up your data entry and navigation of MYOB. Here are some handy ones:

• Ctrl+Tab: switches between multiple tabs inside the window
• Ctrl + Shift + T: New Transaction
• Ctrl + R (Reprint the last transaction)
• Ctrl + J: Open the To Do List
• Ctrl + E: Open the Edit menu
• Ctrl+Shift+I: To create an invoice in nippy mode

Learning a few of these shortcuts will allow you to move more quickly through repetitive accounting operations.

Automate Recurring Transactions

If you are still manually inputting monthly rent, subscriptions, or past-due bills, stop! Automate them using the Recurring Transactions feature in MYOB. Here’s how:

• Navigate to the Transactions Window (e.g., for an invoice or bill)
• Complete template with all the common details
• Click Save as Recurring
• Choose how often (weekly, monthly, or quarterly) and when the next payment is due.

You can set it to post automatically, or it will remind you to write. It can also be used for lease payments, service contracts, and utility bills.

Customize Reports Like a Pro

Most reports are sufficient, but there is advanced functionality to create your own based on your business metrics.” After generating a report:

• Click Insert/Modify
• Include or Exclude columns (rep, job #), etc.
• Filter (for example, show only overdue invoices)
• Utilize the Sort feature to organize data logically (e.g., by last name, by date, or by dollar amount).
• Be sure to click Save As after setting it up so that you always have the layout you want for future use.

Export to Excel if you want to do more calculations or visualize dashboards.

Create Custom Invoice Templates

Set up custom-made invoice templates to make your invoices unique:

• Go to Setup → Customize Forms → Invoices
• Copy a blank form to protect the original
• Customize your logo, change colours, edit text, and resize text boxes.
• Rearranging fields and adding payment information or custom messages

You can even set up different templates for different customers or types of work. After the installation, simply select the template when you print or email an invoice.

Batch Email Invoices and Statements

Rather than having to email invoices one at a time, you can email them in bulk with MYOB.

• Navigate to Sales → Print/Email Invoices
• Filter by date or customer
• Select all and click Email
• The application uses each customer’s saved email and template. You can even automate statements by visiting Sales › Print/Email statements.

It’s a wonderful way to accelerate that end-of-month billing process without forgetting anyone.

Set Up Rules for Bank Feeds

Reconciliation and more MYOB’s Bank Feeds make reconciliation easy, and you can go even further by setting up transaction rules:

• Go to Bank Feeds
• Choose a transaction and click Create Rule
• Specify the payee, amount range and account mapping

When the next similar transaction arrives, MYOB will automatically assign the correct category and memos, which not only speeds up the task but also increases your likelihood of consistency.

Good for recurring costs like fuel, office supplies, or subscriptions.

Leverage the To-Do List for Improved Follow-Up

MYOB’s To Do List is more powerful than many users are aware of. But more than just a wonderful task tracker, it can:

• Notify you about overdue invoices or bills
• Show upcoming payment obligations
• Monitor quotes that are about to expire and employee certifications that are due to expire.

Access is with Command Center > To Do List, and use it as a financial dashboard daily for follow-ups and planning.

Connect Jobs and Categories for a Deeper Understanding

When you haul your Xero ledger—like the one you used for Xero quotes—over to MYOB, the suite includes tracking for Jobs and Categories, which is useful if you’re managing multiple departments or projects and want to track income and expenses more meaningfully.

• When you enter bills, sales, or run payroll, apply a Job Code or Category
• Run a job- or category-based report to view the profitability by project

It’s particularly useful for construction businesses, consulting firms, event organisers, and multi-location retailers.

Final Thoughts

MYOB is more than just a digital cash book—it’s a powerful, feature-packed system that can slash the time you spend on your accounts and get you back to what you love: growing your business. From automating menial tasks such as recurring transactions to supercharging your reporting and using keyboard shortcuts, the time spent uncovering MYOB’s hidden features can make a significant impact on productivity.

Don’t just “use” MYOB—master it. You’ll see huge benefits throughout the year with even one or two of the tips you haven’t tried each week and start managing your business finances with the speed and precision of a power user.