Velan Bookkeepers Manage Books Worth Over $1 Billion Velan is in the 17th Year of Business Offering Accounting & Bookkeeping Services Velan Delivers Outsourced Bookkeeping & Accounting Services to Clients Nationwide Velan Offers Accounting & Bookkeeping Services to Small, Medium to Fortune 500 Companies Velan Bookkeepers Have Expertise in Multiple Software Platforms Including QuickBooks, Xero, Sage, FreshBooks, Myob & Accounting CS Velan Offers Bookkeeping Services to Clients in Various Industries Including CPA Firms, SMEs, Retailers, Non-Profit Organizations, Real Estate & Property Management.

What is AppFolio? Real Estate & Property Management Software

Posted on 18/03/2024

AppFolio is a comprehensive property management software designed to streamline and simplify real estate operations. The software provides a collection of applications that enable property managers, landlords, and real estate experts to effectively manage various responsibilities, including tenant communication, lease coordination, rent collection, and maintenance tracking, among others.

Who is AppFolio: Real Estate and Property Management Software? 

AppFolio accommodates a diverse array of users operating in the real estate sector. Property management companies that oversee residential, commercial, and student housing properties will find this to be an ideal solution. Furthermore, AppFolio’s functionalities can be advantageous for individual property owners and landlords in their endeavours to efficiently oversee rental properties.

AppFolio provides tools that are adaptable to either the management of a solitary property or a sizable portfolio. The user-friendliness and cloud-based platform make it accessible to everyone everywhere.

How can we effectively use AppFolio to increase performance? 

Centralized Management: All vital property management data can be accessed from a single location via AppFolio’s centralized dashboard. From financial data to maintenance requests, having a unified view enhances efficiency and decision-making.

Online Rent Collection:  Facilitate electronic rent payments from tenants by utilizing the online rent payment feature. This not only simplifies the process for tenants but also ensures timely payments, boosting your cash flow.

Implementing Communication Automation: : Establish automated systems to deliver maintenance updates, rent reminders, and lease renewals. This functionality promotes improved tenant relations and decreases the probability of overlooked correspondences.

Maintenance Tracking:  To effectively manage and prioritize maintenance tasks, utilize AppFolio’s maintenance request tracking feature. Responsible for delegating duties to the maintenance staff, monitoring their advancement, and guaranteeing prompt resolution.

Document Management:  Store important documents such as leases, contracts, and tenant records securely within AppFolio. Quick access to documents eliminates the hassle of manual paperwork retrieval.

Reporting and Analytics: Leverage the reporting tools to gain insights into financial performance, occupancy rates, and property expenses. Data-driven insights enable smarter business decisions.

Tenant Portals:  Advocate for the utilization of the tenant portal as a means for tenants to access lease agreements, submit maintenance requests, and make rent payments. This method of tenant self-service increases tenant satisfaction.

Access to Mobile Applications: Utilize your mobile device to manage your properties by installing the AppFolio app. Maintain communication and responsiveness even when away from your workstation.

What are some of the hidden features or less commonly used features of AppFolio that can be a game-changer?

Here are some of the features that you can explore in AppFolio to be well-informed: 

  • Market Analytics: The Market Analytics feature of AppFolio provides pricing and marketing decisions with informed insights into market trends.
  • Utility Billing: Manage utility billing for properties with shared utilities efficiently, enabling accurate invoicing for tenants.
  • Bulk Communications: Streamline mass updates by sending tenants announcements or reminders in the form of batch communications.
  • Integration Capabilities: Integrate AppFolio with accounting software like QuickBooks for seamless financial management.

By leveraging its functionalities for centralized management, automation, and data-driven decision-making, one can optimize property management duties, elevate tenant experiences, and ultimately bolster real estate market performance.

Read More: Mastering Property Management Bookkeeping: Essential Strategies for Financial Success

Is AppFolio secure? Everything you need to know!

AppFolio has adopted numerous security measures to protect client data. The most significant of these may be their data encryption.

Data Encryption

  • This is the process of converting readable data to an unreadable format. Third parties cannot read data that has been intercepted. AppFolio encrypts data both during transmission and at rest.
  • This secures data transmitted between devices and stored on servers. AppFolio also incorporates cutting-edge security technology, such as firewalls and intrusion detection systems. These safeguards make it harder for unauthorized parties to obtain client information.

Two authentication

  • This is another security feature of AppFolio. Two-factor authentication provides an additional level of security and data protection. Two-factor authentication requires a user to prove their identity using two separate devices.
  • This could be a password, a fingerprint, or a code transmitted to a mobile device. Two-factor authentication makes it significantly more difficult for fraudsters to obtain access to accounts. If they can crack one password, they will need access to the second device to gain admission.

Physical Security

AppFolio also has physical security measures in place to safeguard client information. Their servers are housed in secure data centres in a variety of locations. These data centres have cutting-edge security systems, such as biometric scanners and surveillance cameras.

  • Only authorized workers have access to the data centres.
  • With AppFolio, businesses and property managers can communicate securely with their customers. The platform employs the same data encryption protocols as AppFolio’s other functionalities.
  • Communications are also encrypted both in transit and at rest, so anything you say to your clients is secure.
  • The platform also includes various other communication safety features. Messages that are programmed to expire after a particular amount of time can no longer be seen. They can also choose to have their texts self-destructed and removed once read.
  • Encrypting connections and using a secure chat platform can keep discussions secret and inaccessible to intruders.

Nightly backups

  • Data backups allow you to restore lost or corrupted data. Appfolio understands the need for data backup.
  • Client data is backed up nightly by mirroring it to another server.
  • Backups are stored securely and can be accessed if necessary. Appfolio recovery services assist with the recovery of lost or corrupted data.

The Advantages of Appfolio Security Features

Appfolio’s protection against cyber thieves is critical for businesses and property managers, who are frequently targeted by fraudsters. With this protection in place, Bookkeeping property managers can be confident that their data and confidential information are secure.

Appfolio’s cyber security team is continuously working to remain ahead of the curve, and they have a track record of successfully protecting their client’s data. Businesses and property managers should adopt security measures against cybercrime in addition to Appfolio’s protection. This involves teaching staff how to recognize and avoid phishing schemes, adopting strong passwords, and encrypting critical data. Businesses that take these actions, in addition to Appfolio’s security capabilities, will have tremendous peace of mind knowing that their business is adequately protected.

Hey, give us a thumbs up and follow for more regular tech tips. If you want us to write about something in particular, you know what to do – hit us up! 

Our Bookkeeping Experts are here to help.

Topics: Tech Tips




About the Author:

Pramod has over 11 years of experience relating to finance and accounts in diversified industries. He is an expert in resource and process optimization resulting in greater operational efficiencies.

Author can be reached at [email protected]

Quick Connect With Us