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Features of Accounting Software for Small Business

Posted on 19/01/2024

Every accounting software needs these 10 features:

  • Analysis and Reports.
  • User permissions, and security.
  • Payment handling.
  • Balances and Migration Open.
  • Business Function Interoperability.
  • Design Options.
  • Invoice/payment collection.
  • HR/Payroll.
  • Inventory, Fixed Assets.
  • Reports, Compliance.

Analysis and Reports:

Powerful information is effective when delivered to the appropriate individuals at the correct time. Accounting software should provide a quick financial summary. Example: profit and loss summary, important accounts receivable, payable, expenses, and bills.

Accounting software should present management with critical company data. The software quickly displays regulatory issues, financial actions, and corporate processes.

User permissions, and Security:

Accountant data is sensitive. Data storage and access are crucial for the application. Accounting software must secure sensitive data well.

Data should be secure and able to track tampering or loss. Even if someone modifies data, the system provides a trail for all activities to correct it.

Payment handling:

Many accounting systems allow online bill payment. You can collect customer payments and make vendor payments online with your accounting system.

Modern accounting systems allow customers to pay with a click. It saves staff time, minimises administration, and speeds up payment collection. Account books automatically record online payments.

Balances and Migration Open:

Good accounting software must make data migration straightforward. With some effort, you can convert to the new accounting system whether you use software or handle your accounts manually.

With an integrated interface, the programme should import account payables, receivables, inventory, assets, liabilities, income, and expenses. These account balances need to be uploaded once to start the system.

Business Function Interoperability:

Accounting software must integrate with many corporate operations. Integrate employee, HR, payroll, CRM, sales, shipping, and inventory into one system.

A top accounting product handles all company processes and uses data from multiple sources as needed. The accounting system should be compatible with others.

Your accounting software should readily import data from other systems and databases. The software should input and export accounting data. End users without accounting or technical expertise should find the solutions easy to use.

Design options:

Every firm must reduce operations and compliance time. Accounting software now gives users problem-solving designs. You may construct a balance sheet, profit & loss, or cash flow report for your business without an accountant.

The software offers sophisticated key information representation tools. It also addresses your business’s most pressing compliance demands.

Invoice/payment collection:

Your company’s brand will benefit from good accounting software. It lets you customise invoices for a nice look. It also allows online payment collection.

  • The invoicing module lets you send clients reminders when money is owed to your firm. You will receive a payment summary, client statements, reminders, etc.
  • These tools let you print invoices with custom templates, transmit them electronically, and take payments online.
  • The software keeps customer data, addresses, account numbers, initial amounts, and typical terms of agreements. Quick invoices can be created using current ones with small changes.


Payroll modules are essential to accounting. These enable employee salary processing, training, project management, hourly rates, taxation, and other compliances.

Modern accounting systems automate attendance with biometrics and QR codes. Accounting software can manage leave, holidays, company events, notices, etc.

Inventory, Fixed Assets:

Inventory and fixed assets are essential for accounting. Accounting software can register and depreciate fixed assets. Accounting considers all fixed asset costs, their current performance, fair value, and asset management dynamics.

Accounting solutions let you choose IAS or IFRS depreciation techniques. Companies can choose how to maximise fixed asset value.

Online accounting systems can manage goods and service inventories. Accounting systems can tag inventory, verify, revalue, and cost.

Reports, Compliance

Every company must disclose compliance to the government. The accounting solution must generate reports for the firm location and regulations.

The accounting solution should assist the organisation in complying, highlighting crucial dates, and generating government-required reports.

Our Bookkeeping Experts are here to help.

Topics: Tech Tips




About the Author:

Pramod has over 11 years of experience relating to finance and accounts in diversified industries. He is an expert in resource and process optimization resulting in greater operational efficiencies.

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